Transform lease audits with a web application and tailored reporting that improve speed and more reliably uncover rental income and risk factors.
Identifying rent, deposit, and tenant variances by comparing a property’s rent roll to lease file is essential in helping you decide whether you’ll proceed with a property acquisition or walk away. But traditional lease file auditing is a tense, error-prone and laborious process. Not ideal when a multimillion dollar investment is on the line.
HappyCo’s new Lease File Audit (LFA) solution now helps your team audit leases faster and more reliably spot revenue opportunities and risks. It combines a best-in-class web application to compare rent roll to leases, automated reporting, and an optional report package that wows.
Keep reading to find out how the lease file audit has evolved with HappyCo LFA.
“What impressed us immediately about the HappyCo Lease File Audit solution was the simplicity of the workflow. The platform is very straightforward to use and our staff had no trouble learning how to use it quickly, despite having had no prior exposure to it. The agility of the platform and the high quality of support have left us extremely satisfied with the HappyCo solution.”
— Anthony Magnelli, VP of Asset Management and Business Development, Campus First
Your Audit, Set Up Your Way
There’s a lot of talk out there about easy customization, but HappyCo actually delivers on that promise. Our Lease File Audit provides ample flexibility to set up your audit to exactly match your process.
Customize Forms & Field Types
Choose which form fields you want to include and require for your lease audits. Plus, you can add new fields at any time, even during an audit, without losing data and having to start over. Not every LFA tool can do that!
A variety of field types are available, from drop downs to currency, date and text fields, to radio buttons to information cues — so you can collect all data points that precisely match your workflow.
Import Rent Roll Automatically
The HappyCo LFA imports rent roll data into an easy-to-use web form. Auditors simply confirm or overwrite imported data, and LFA automatically tracks variances between the rent roll and leases so you can quickly spot risks as well as opportunities for driving revenue.
Web and Mobile-Optimized Audits Designed For Reliability & Speed
HappyCo’s Lease File Audit empowers your team for speed and reliability with an error-reducing web interface that works offline and alerts auditors to incomplete fields, with no user setup required.
Reduce Errors & Increase Speed
Most apps require usernames and passwords to create an account, complicating setup. With HappyCo’s LFA, auditors simply enter a single code, their name and phone number, and LFA automatically tracks them.
LFA works offline, so data loss issues common with online-only web applications are avoided. The Error-Reducing Interface includes Incomplete Notifications so auditors are instantly alerted to missing fields and must complete them before closing the audit form for that unit. Multiple users can work on a single lease file audit simultaneously, but can’t edit the same unit file at once. And with Field Validations, LFA checks for and confirms correct data formats – currency fields require numbers and date fields require date formats — helping to prevent user error.
Web and Mobile-Optimized
Auditors can use their laptops or mobile devices thanks to web and mobile optimization, and offline functionality means network connectivity issues don’t impact auditing speed. Audit progress is displayed prominently in the interface, which tracks completed versus total audits as auditors finish each unit. And LFA data can be exported at any time.
LFA also makes it easy to navigate between complete and incomplete audits, and the Search by Unit # function makes it super fast to navigate directly to any unit audit.
Custom Reporting For Better Intelligence
Our LFA export provides every data point you specify and automatically tracks variances for better intelligence. And with custom tables and charts, you’ll spot revenue and risks more reliably.
Custom Export
You choose which LFA data points to track, and we’ll export all your audits into a single custom Microsoft Excel spreadsheet with every column you specify.
Easy Variance Tracking
Variances between the rent roll and paper lease and/or e-lease are captured in distinct columns, so you can quickly identify differences for missed rental income or critical risk factors.
Tables & Charts
Custom pivot tables and charts based on your requirements provide your team with instant intelligence — from rental income discrepancies to lease violations to demographics insights.
Professional Report Package That Wows
If you’re preparing a lease file audit or due diligence unit report for a client, you’ll want to consider our Report Package. Professionally designed, this report will make your work shine.
Professionally Designed
We transform your Lease File Audit and Due Diligence Walk data into a professionally designed PDF report, with your company logo, building photos and gorgeous tables and charts.
Unit Walk Reporting
Your Due Diligence Walk is captured in easy-to-read summaries and charts, complete with representative photos for each key area, including carpets, cabinets, flooring, and countertops.
LFA Reporting
LFA Market Survey tables and graphs give your clients a snapshot of key lease information, including average market rents, lease expirations by month, demographic charts and more.
Smarter Acquisitions.
Uncover rental income and risk factors with HappyCo’s flexible and reliable LFA solution.
